<aside>

• On this page

• Related content </aside>

OCV operates in an all-remote environment. Our meeting and communication standards are designed to effectively manage time-zone differences and calendar availability. We communicate in accordance with our values by communicating openly and documenting discussions.

1. Start and end meetings on time. We don’t wait for a quorum.
2. Every meeting includes an agenda. No agenda = no meeting.
3. Turning on your camera allows for more complete and intuitive verbal and non-verbal communication.

General availability

Monday-Friday from 8:30 am to 5:30 pm LOCAL TIME

As an all-remote environment, OCV has team members across various time zones and collaborates with founders and other team members worldwide. To promote a healthy and sustainable work environment, we ask our team & external partners to adhere to our general availability guidelines and only request meetings within a “reasonable time” window.

This doesn't require team members to be available and online during this entire window. Team members may have personal obligations and appointments during the day. We trust our team to manage their time independently while meeting business objectives. "General Availability" indicates suitable hours for scheduling meetings.

Scheduling a meeting outside of someone’s general availability window may be unavoidable in the following exception cases:

• OCV accepts recurring meetings at 8:00 AM local time when necessary, based on GP calendar availability.
• Meetings before 8:00 AM local time should be limited (2-3 times per month maximum) and align with GP calendar availability.
• For time-sensitive projects, you may request meetings outside standard hours. There's no obligation to accept these requests, which should be reserved for critical business needs only.

Generally, team members are not expected to attend meetings outside of General Availability and the exception cases outlined above. When such situations arise, OCV team members should communicate directly with the meeting organizer. For meetings scheduled around GP's availability, ensure that at least one other team member from the same time zone can attend to provide support.

It’s fine for team members to set their “general availability” hours according to a different time zone to accommodate personal or business needs. Please discuss this with your manager and inform the broader team.

Scheduling

OCV uses Zoom for all meetings. Standard meeting lengths are 25 and 50 minutes. Please enable speedy meetings to automate this process. Ensure Guest permissions are set to “Modify Event.” When scheduling, prioritize the availability of meeting attendees over optional guests.

Use Calendly to schedule meetings with external participants.

Guest observers and shadows

Occasionally, we would invite specific external guests to join as observers of OCV meetings. Guests are not expected to have access to agenda docs, nor are they expected to take notes in the agenda doc. Please feel free to remind us to screen share during the meeting.

NDA Consent: By joining an OCV meeting, Guests expressly agree to the terms in this non-disclosure agreement.